Bulletin

I - PLACE AND DATE

The XXXVIIIth Rencontres de Moriond session devoted to QCD AND HIGH ENERGY HADRONIC INTERACTIONS will be held in Les Arcs 1800 from Saturday, March 22nd to Saturday, March 29th 2003. Les Arcs 1800 is a pleasant winter sport resort located in the French Alpes, at 1800 m alt., about 120 km from Geneva and 12 km from Bourg-Saint-Maurice. The nearest railway station is Bourg-Saint-Maurice, TGV trains from Paris to Bourg-Saint- Maurice are quite convenient. The nearest international airports are Geneva (Switzerland) and Lyon-Saint Exupery (France). If you arrive in Geneva International Airport, do not forget that you (especially citizens from Russia) may need a transit visa, coming through Switzerland to France.

Postal address of the meeting :
Rencontres de Moriond
Hotel Latitudes - Les Arcs 1800
Village de Charmettoger
73700 - Bourg-Saint-Maurice - France
Phone number : 33 - (0)4 79 07 49 79
Fax number : 33 - (0)4 79 07 49 87
Please begin your fax with : Attention to Rencontres de Moriond.

II - PURPOSE

The purpose of the Rencontres de Moriond is to discuss recent findings and new ideas in elementary particle physics in a pleasant, relaxed and intimate atmosphere. The meeting is intended to promote fruitful collaboration between experimentalists and theorists and between various institutions, by bringing together a limited number of particle physicists in beautiful and inspiring surroundings.

III - SCIENTIFIC ORGANIZATION

1. Program :

The topics which will be discussed include :

2. Program Committee :

E. Auge (Orsay), E. Berger (Argonne), S. Bethke (Aachen), A. Capella (Orsay), D. Denegri (Saclay), Y. Dokshitzer (Paris), N. Glover (Durham), B. Klima (Fermilab), L.Kluberg (Palaiseau), G. Korchemsky (Orsay), L. McLerran (Brookhaven), L. Montanet (CERN), B. Pietrzyk (Annecy), J. Tran Thanh Van (Orsay) Chung-I Tan (Brown Univ.) and U. Wiedemann (CERN).

3. Contributions :

The detailed program of the meeting will be established according to the latest experimental and theoretical results at the time of the meeting.
Participants who wish to present new results are requested to send an abstract of their proposed presentation (see form)to one member of the program committee with a copy to Etienne Augé as soon as possible (before January 15th 2003 at the latest).
Due to limitation of time, only a restricted number of talks can be accepted.
According to the tradition of the Rencontres de Moriond, a large amount of time will be reserved for both organized and spontaneous discussions. Hence, all participants are expected to play an active role during the entire meeting. Please remember that we make a special effort to bring together theorists and experimenters.
THEORETICAL TALKS SHOULD BE PREPARED WITH EXPERIMENTERS IN THE AUDIENCE IN MIND, AND EXPERIMENTAL TALKS SHOULD LIKEWISE BE AIMED AT THEORISTS .
Speakers are kindly asked to write their transparencies in BIG letters and preferably only on the upper 2/3 of the sheet.

Proceedings of the conference will be put on the web and published. Instructions will be distributed during the Rencontres. Deadline for contribution will be May 15th 2003.

IV - PRACTICAL ORGANIZATION

1. Conference Dates :

The meeting will begin on Saturday, March 22nd, 2003 at 18 h 00 and will end on Saturday, March 29th, at 11 h 30.

2. Conference Facilities :

The following equipment will be available : a slide projector for 5cm x 5cm slides, an overhead projector for transparencies and a projector for computer presentations. Speakers can bring their presentation on their laptop. Although the compatibility of such devices has recently improved, we ask you to bring a backup copy for an overhead projector.
Limited internet connections will be available from the hotel. In particular, a wireless hub will be installed.

3. Transparencies :

Speakers are requested to bring a good photocopy of their talk. This copy will be kept for display.
In order to make these transparencies available on the web, speakers who have their talk in file format (PDF, Postscript, HTML,...) are invited to send them to E. Augé (auge@lal.in2p3.fr).

4. Conference Fee :

The conference fee for participants is 315 Euros. It will cover the cost of the copy of the proceedings and the cost of all social events.

Payments can be made :


Please avoid cash payment if possible.
If you have to change money, note that the exchange rate in Les Arcs is less advantageous than in cities like Paris or Geneva.
Credit cards are not accepted.

5. Accommodations :

Housing will be in hotel Latitudes Charmettoger. Meals will be served in this hotel for all participants.
The hotel bill shall be paid directly to the hotel. Credit card payment, for the hotel accomodation only, can be accepted.
The cost (full board) will amount to 609 Euros (double occupancy).
It will be difficult to obtain single rooms. Only a few will be available at an additional cost of 161 Euros.
Single rooms should be reserved before December 15, 2002.
For accompanying members, the costs are as follows :
- 609 Euros per adult
- 210 Euros per child (6-13 years)
It will not be possible to find accommodation for your family if you have not requested it by December 30th, 2002.

Important notice:
Hotel reservations are made for the whole session : i.e. from the evening of Saturday, March 22nd to the morning of Saturday, March 29th (including lunch before departure of the conference bus to Geneva). Please note that the total cost of the meeting will not be reduced even in the case of partial attendance.
Cancellation of hotel reservations should be made before February 15th, 2003. After this date, the hotel will charge us for the entire cost and we will have to ask the participants who cancel their attendance later to pay for the total accommodation cost as listed above.

V - TRAVEL

1. From Paris to Bourg-Saint-Maurice by train :

Please note that reservations are compulsory for TGV trains. Be especially careful not to reserve too late as TGV trains to Bourg Saint-Maurice are often full at this time of the year, and particularly on Saturdays.

SATURDAY, MARCH 22, 2003
Departure from Paris Gare de Lyon - Arrival in Bourg-St-Maurice
09 h 14 - Arrival at 14 h 27
11 h 10 - Arrival at 16 h 23
13 h 40 - Arrival at 19 h 04

SATURDAY, MARCH 29, 2003
Return from Bourg-St-Maurice - Arrival in Paris Gare de Lyon
13 h 51 - Arrival at 18 h 31
15 h 59 - Arrival at 21 h 35 (change train in Chambéry)
16 h 59 - Arrival at 22 h 01

Please note that rooms will not be available before 18 h 00 on Saturday, March, 22nd.

2. From Bourg Saint-Maurice to Les Arcs 1800 :

Regular buses are available from Bourg-Saint-Maurice train station to Les Arcs 1800 (45 mn drive) at most train arrivals from Paris. Cost : 8 Euros one way (luggage included). Please ask for a ticket "Les Arcs-Villard". The last bus leaves at 19h30 on saturday 22nd

Taxis : approximate cost: 39/49 Euros, depending on the number of persons/luggage.

By cable car to Les Arcs 1600, and then by the free shuttle to Les Arcs 1800 (Les Villards)

3. From Geneva Airport to Les Arcs 1800 :

If you arrive in Geneva International Airport, do not forget that you may need a transit visa coming through Switzerland to France
It is highly recommended to take the first conference bus, or, if you go by car, to leave Geneva before 12h on Saturday. Experience has shown that traffic jams can be "terrible" if one leaves Geneva after 14h.

a) With the Conference buses :
departure from Geneva International airport on saturday march 22nd. At the arrival level, ground floor, take the exit (gate nr 3) just in front of the customs, cross a car-park and you will be just in front of the bus "ALPBUS FOURNIER". It will be waiting in the bus park, with RENCONTRES DE MORIOND posters on the windows.

* On Saturday, March 22nd : the first bus leaves at 12 h 30, the second bus leaves at 13h00 and the third one at 13h30 sharp.

b) With regular busses :
There are also regular buses from the airport to Les Arcs 1800. Departure times are : 10h, 11h, 12h, 13h30, 14h30, 15h30, 16h45, 19h. Change bus in Bourg Saint Maurice. Duration of the drive: about 3 hours. Price 62 Euros one way. Timetable and reservation here

Return Conference buses are scheduled to leave Les Arcs 1800 on Saturday, March 29th at 12 h 00 sharp (after lunch) and will reach Geneva airport and then CERN (if requested) around 17 h 00, depending on the traffic.

4. From Lyon-Saint Exupery Airport to Bourg Saint Maurice

With regular busses : information and timetable here
By train : information and timetable here

5. By car

Les Arcs 1800 can be reached by car, by the A43 highway to Albertville, then by the N90 to Bourg-St-Maurice (via Moutiers), and then direction to Les Arcs 1800 (16 km).If chains are necessary, the sooner you put them on, the better (in Bourg-St-Maurice). In Les Arcs, the temperature can easily go down to - 20 C, make sure you have sufficient antifreeze.

Be careful, there are two "Hotel Latitudes" in Les Arcs 1800, ours is "Latitudes Charmettoger", at the end of the resort, "Village de Charmettoger"!

VI - MISCELLANEOUS

1. The temperature in Les Arcs varies between - 20 and 5 C. The ground is often icy and it is important to bring appropriate walking shoes and warm clothes.

2. There is no travel agency in Les Arcs 1800. You are kindly requested to make your hotel, plane or train reservations or confirmations by yourself on your arrival. The conference secretariat will be unable to do this for you.

3. There are 2 banks located in Les Arcs 1800. Both of them are closed on Sundays and Mondays.

4. Ski and boot rental is available in Les Arcs 1800. There will be a special discount for the Moriond participants at the ski shop in the hotel.

5. A 6-day ski-pass can be obtained at the hotel desk. Do not forget to bring a recent photograph for passes longer than 3 days. Ski passes are free of charges for children under 7 years old. Some chair-lifts are free for beginners, therefore do not buy a 6-day pass if you are an early beginner.
The 6-day pass will allow you to take the cable car to Bourg Saint Maurice on saturday march 29th with no extra charge.
If you register before march 13th to claude.barthelemy@th.u-psud.fr, you will benefit from the following prices :
2 days : 55 euros; 3 days : 80 euros; 4 days : 103 euros; 5 days : 125 euros; 6 days : 145 euros

6. There is a swimming pool in Bourg Saint Maurice, but non in Les Arcs 1800.

7. Lots luggage : If you fly to Geneva airport and your luggage is missing on your arrival, when making your claim, ask for your luggage to be forwarded to you to Hotel Latitudes-Charmettoger in Les Arcs 1800 by taxi, for a few Moriond participants have had their suitcases "stuck" in Bourg-St-Maurice by bus companies.

IMPORTANT NOTICE

Please note that your reply to the program committee member who sent you the invitation is not considered as a registration. Registration for your attendance to the workshop and hotel reservation will only be made on receipt of the registration form . Please return it as soon as possible! If it is not received by December 30, 2002, we may not be able to get hotel reservations for you.